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MICROSOFT 365 GOVERNANCE     

Stay in control of your Microsoft 365 cloud sprawl. Ironvault's governance brings automation to your Microsoft 365 governance and empowers you to discover deviations from best practices, your organisation’s policies, and automate fixing.

DISCOVER ACTIVITY IN YOUR LIVE ENVIRONMENT 

Declutter & Sprawl Prevention

With our Declutter & Sprawl Prevention, organisations can detect and report unused resources and manage their lifecycle in an automated way thus relieving the IT team.

Security & Compliance

Organisations can now identify and report security & compliant relevant information from a central location and can automate their approach to security and compliance.

External Access Management

Detect and report on who shares data where, when, and with whom and manage external access in an automated way thus relieving the IT team from manually producing a solution.

User Off-boarding

Automatically detect users leaving the organisation and secure access to important information, thus saving the organisation time and money.

Cost Management

With “Ironvault's” Cost Management offering, organisations can identify and report these issues from a central location, optimise their license consumption, and can save costs.

Productivity and Adoption

Monitor adoption throughout all Microsoft services, identify inefficiencies, and create reports to inform stakeholders about progress.

POWERFUL DISCOVERY ENGINE 

Connect to a plethora of Microsoft 365 services. Receive an instant inventory of your selected Microsoft cloud services. Add new services by a click of a button.

VISUAL DATA MANAGER 

Visualize collected data through dashboards and comprehensive reports. Receive reports and dashboards on a daily/weekly/monthly basis. Tailor reports and dashboards to specific stakeholders in your organisation.

PRECISION MONITORING

Select pre-defined checks with a simple set-up and go functionality. Tailor checks easily for a flexible governance plan. Continuously monitor your environment.

ACTION AUTOMATION 

Build and tailor automation using available tools. identify users and automate delegation. Automatically initiate fixes when appropriate.

DECLUTTER & SPRAWL

      Challenges

  • Cloud sprawl due to rapid roll-out of Microsoft services like Teams, SharePoint and Power Platform during Covid-19

  • Orphaned Teams, Groups, SharePoint sites

  • No easy process to keep track of orphaned resources and no automated way to archive or delete

  • Impossible to know the individual information lifecycle requirements (Teams, SharePoint sites, chats, files etc.)

 

      Risks

  • End-users cannot work productively as they do not easily find the relevant resources

  • Maintenance becomes time-consuming

  • Costs increase 

  • Compliance risk increases 

 

      Governance Solution 

  • Report centrally on inactive Teams, SharePoint sites, Groups and orphaned (no owners) resources

  • Build custom checks to monitor the resource lifecycle 

  • Automate resolution of check violations at scale by involving the responsible business users

USER OFF-BOARDING

     Challenges

  • Hard and time-consuming to identify the resources owned by a user leaving the organisation (Teams, Flows, Forms, Sites etc.)

  • No automated process is in place to secure or hand over the resources 

  • Manual task by IT, but business needs to decide what to do with the resources

      Risk

  • Orphaned resources (Teams, SharePoint sites)

  • Losing access to business-critical data (Forms surveys, OneDrive files, Flows, Power Apps etc.)

  • Business-critical apps might break resulting in outages (Flows and PowerApps)

      Governance Solution 

  • Report centrally on disabled user accounts

  • Build check on disabled user accounts and automate sending data sheet with user resources to manager or admin team, so they can take over ownership

COMPLIANCE

     Challenges

  • Securing employees access to M365 service (MFA, usage of Teams & Power Platform connectors and Apps)

  • Enforcing security standards despite uncontrollable growth of Power Platform usage(ie. PowerApp data leak due to unconfigured access restrictions)

  • Staying compliant with IT Security certifications

  • Keeping audit logs of user access, Flow runs etc. longer than possible by Microsoft out of the box

      Risk

  • Data loss

  • Compliance to ISO27001, SOC,PCI 

      Governance Solution

  • Report centrally on Users, Teams, Power Platforms, SharePoint, Groups, Azure AD etc.

  • Build custom checks to monitor your individual compliance criteria

  • Automate resolution of violations to your compliance checks by involving the respective users in the organization

COST MANAGEMENT 

   

     Challenges

  • Reporting on Microsoft 365 adoption over all services and sharing those reports on a recurring schedule.

  • Avoiding sprawl and maintaining productivity while promoting adoption.

      Risk

  • Limited insight in adoption.

  • Inefficient organisation.

     Governance Solution 

  • Quickly create beautiful reports and dashboards that can be automatically shared with stakeholders that do not have access to Rencore Governance.

  • Monitor adoption throughout all services.

  • Identify inefficiencies with checks (eg. very large teams with very little engagement).

PRODUCTIVITY & ADOPTION 

     

     Challenges

  • Reporting on Microsoft 365 adoption over all services and sharing those reports on a recurring schedule.

  • Avoiding sprawl and maintaining productivity while promoting adoption.

      Risk

  • Limited insight in adoption.

  • Inefficient organisation.

     Governance Solution 

  • Quickly create beautiful reports and dashboards that can be automatically shared with stakeholders that do not have access to Rencore Governance.

  • Monitor adoption throughout all services.

  • Identify inefficiencies with checks (eg. very large teams with very little engagement).

EXTERNAL ACCESS

     

     Challenges

  • IT is in control, but does not understand individual sharing requirements of business users

  • Insights are scattered in too many places (admin centers) and not actionable

  • Lack of proper, automated process to revoke external access

  • Use of services grows at a faster pace than IT can manage

      Risk

  • Data loss

  • Compliance violations with data privacy regulations (GDPR, HIPAA, POPIA.)

      Governance Solution

  • Report on who shares data where when with whom.

  • Track trends in sharing files and external collaboration in Teams, SharePoint etc.

  • Automatically identify inactive external users and revoke access.

  • Automatically revoke external access to data after a certain period of time.

  • Inform owners / end-users to review shared resources regularly.

BENEFITS 

IT Admin team / CIO

  • Declutter Microsoft 365 and manage cloud sprawl.

  • Report quickly and repeatable to all internal stakeholders.

  • Improve user offboarding process and reduce the risk of losing data and access.

  • Scale governance by automating actions and involving end-users.

  • Focus on results instead of building helper tools with PowerShell or Power Platform.

Procurement / CFO

  • Optimize Microsoft Licensing Cost. 

  • Charge back of licensing costs to the right department, subsidiary etc.

Security & Compliance team / CISO

  • Manage external access.

  • Compliance and security insights.

  • Audit user and app activity with unlimited history.

Business / CEO

  • Instant insights around Microsoft 365 usage and adoption.

  • Increased productivity through minimized clutter and more efficient collaboration.

  • Reduced risk of data loss with better access management.

How Can We Help You ?

For more info please email us:info@ironvault.co.za

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